Full-Time Benefits Clerk

The Villages Charter School (VCS) opened in August 2000 and is one of the most successful public charter schools in Florida. In fact, VCS has been a "High Performing Charter School", earned a "School of Excellence" and has received 23 straight "A" ratings from the Florida Department of Education! This year, VCS earned the “Cognia School and Systems of Distinction” from the international accreditation group Cognia.

The Villages Charter School spans two campuses. Our Buffalo Ridge campus has three elementary attendance centers and one middle school building. Our newest campus, “Middleton”, opened in August 2023 with a K-8 center and a state-of-the-art high school complex.

VCS currently serves over 4100 students, kindergarten through 12th grades with an overall capacity of 6500 (500 students per grade level) across both campuses.

The Villages Charter School offers a world-class comprehensive K-12 curriculum and state-of-the-art facilities taught by an instructional staff second to none.

We invite you to look over our school website (www.tvcs.org) to learn more and we welcome you to apply to join our incredible team.

DESCRIPTION:

The Villages Charter School is accepting applications for an Benefits Clerk. This position will be at Middleton-Central Office.

Applicants must complete The Villages Charter School online application. In order for the application to be complete, you must also include a resume.

SCOPE OF RESPONSIBILITIES:

To accurately administer, track, and support employee benefits programs.

ESSENTIAL FUNCTIONS

The expectations include the following and other duties as assigned:

• Assist in monitoring organizational compliance with Equity, EEOC/OCR regulations, the Americans with Disabilities Act (ADA), the Fair Labor Standards Act (FLSA), and the Family and Medical Leave Act (FMLA).

• Administer overall employee benefits, including Open Enrollment, new hire enrollments, Qualifying Life Events, plan setups, file feed error resolutions, vendor/broker communications, and reporting.

• Collect and report data from ADP as needed.

• Reconcile monthly benefit invoices.

• Assist with 401(k) and Workers' Compensation audits.

• Maintain 401(k) loans, deferral changes, and new enrollments within ADP.

• Administer the Workers' Compensation program.

• Provide leadership and direction to ensure compliance with all district, state, and federal mandates related to benefits administration.

• Coordinate and execute the annual Wellness Fair, including managing incentive distribution.

• Maintain and update the Wellness Incentive spreadsheet.

• Demonstrate effective, positive interpersonal communication skills.

• Perform a variety of complex tasks requiring a high degree of maturity, tact, judgment, and discretion when handling confidential information.

• Maintain the ACA ADP module on a monthly basis, and conduct annual reviews, corrections, and submissions of 1095-C forms.

• Gather information to resolve inquiries or issues as requested.

• Serve as backup support for other HR functions.

• Perform other duties as assigned by the supervisor.

QUALIFICATIONS

• High School Diploma
• Working knowledge of basic office procedures and the operation of common office equipment and machines including computer office application programs.
• Two (2) years of verifiable experience in Benefits Administration with an understanding of FMLA, worker's compensation and company benefits
• Experience in ADP Workforce Now preferred
• Computer skills required at minimum are Google Docs, Google Sheets, G-Mail, Microsoft Word, and Excel.
• Ability to multi-task in a fast paced setting
• Additional or alternate qualifications to the above as the Board may find as appropriate and acceptable.

PHYSICAL REQUIREMENTS:

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. While performing the duties of this job, the employee is regularly required to sit; use hands to manipulate objects, tools, or controls; reach with hands and arms, and talk and hear. The employee may be required to lift and/or move up to 10 pounds and frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds with assistance. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. The noise level in the work environment is mainly quiet.

TERMS OF EMPLOYMENT:

The length of the work year and hours of employment shall be full-time for 261 days beginning on July 1. Benefits shall be paid consistent with the VCS policy. The length of the work year and hours of employment are those established by the Board.

All prospective employees will be required to be fingerprinted through the Clearinghouse, instructions provided when hired. If you have questions regarding the Clearinghouse, please see https://info.flclearinghouse.com/.

EVALUATION:

The performance of this job will be evaluated in accordance with provisions of TVCS policy on evaluations of personnel.